Contract administration is a broad term used to describe management of the parties’ responsibilities in delivering contracts. At the core of each responsibility is the contract. 

During this course participants will review the crucial interface between the contract administrator’s role and responsibilities, and that of the project manager’s functions, the formation and interpretation of contracts as the rules of engagement between parties embarking on a project, the processes of administration and management of the contract. Furthermore, the course will provide the knowledge for developing practical procedures to deliver a streamlined contract administration process and claims process fundamental concepts in contract administration with an emphasis on claims for variations and delays.

Upon completion of this course, participants will:

·         identify the major activities and steps of contract administration

·         identify administration tools and the roles of the contract administrator

·         recognize the main contractual provisions and appreciate their effects on the implementation and management of future contracts

·         understand the importance of knowing contractual terms and conditions

·         demonstrate the importance of partnership and negotiation in contract administration

·         explain the different types of claims, damages and liabilities and 

·         identify Alternative Dispute Resolution (ADR) and ways to resolve claims

This practical course is relevant for those involved with any aspect of the management or administration of contracts, including developing or evaluating contracts, and performing day-to-day contract administration, or interacting directly with those who do – in any industry sector.

Principles of Contracts

·         Objectives and Definitions

·         Contract Framework

·         Elements of a Contract

·         Difficulties Encountered in Contract Administration

·         Contract Administration Major Steps

CONTRACT ADMINISTRATION TOOLS

·         Key Principles

·         Knowing Your Contract

·         Contract Provisions Affecting Implementation

·         Tools & Techniques for Contract Administration

·         Information Needed for Administering a Contract

·         Developing Schedule and Cost Plans

Contractor Evaluation

·         On-Going Assessments

·         Evaluating Contractor’s Performance

·         Managing Contracts in Progress

·         Performance Reporting

·         Status and Progress Reporting

·         Performance Indicator

CLAIMS AND DISPUTES

·         Breach of Contract

·         Types of Damages

·         Force Majeure 

·         Changes and Variation Orders

·         Claims and Extensions

CONTRACT CLOSEOUT LESSONS LEARNED

·         How, Who, Disputes

·         Arbitration

·         Contract Termination

PARTNERSHIP WITH CONTRACTOR

·         Strategic Alliance

·         Objectives of Partnership

·         Elements of Partnerships

·         Advantages and Disadvantages

·         Negotiation

To be advised as per the course location. This rate includes participant’s manual, and-Outs, buffet lunch, coffee/tea on arrival, morning & afternoon of each day.

A variety of methodologies will be used during the course that includes:

·         (30%) Based on Case Studies

·         (30%) Techniques 

·         (30%) Role Play

·         (10%) Concepts

·         Pre-test and Post-test

·         Variety of Learning Methods

·         Lectures

·         Case Studies and Self Questionaires

·         Group Work

·         Discussion

·         Presentation

Daily Course Timings:

    08:00 - 08:20       Morning Coffee / Tea

    08:20 - 10:00       First Session

    10:00 - 10:20       Coffee / Tea / Snacks

    10:20 - 12:20       Second Session

    12:20 - 13:30       Lunch Break & Prayer Break

    13:30 - 15:00       Last Session