The way in which a report is passed to the reader affects his/her acceptance of the contents. There is an ever-increasing need for managers and professionals to develop their skills in presenting information in written and oral form. An effective presentation needs to be well-planned and use appropriate language. This course provides the participants with practical solutions to produce an effective report and present it orally in a supportive, interactive environment.

This course is designed to enable the participants:

• To develop report writing skills in a supportive environment
• To plan and draft an effective report and presentation
• To identify the objectives of the report and presentation
• To identify the reader of the report and the audience of a presentation
• To assemble the material and all relevant data for a report or presentation
• To use visual aids and new technology an appropriate and expert manner
• To examine the structure of a report or presentation critically
• To present the report in written and oral form
• To analyze participants’ own skills in presentation
• To build on the present skills of the delegates, to enable them to write and present coherent, well-planned reports and speaking assignments in a professional manner.

Managers, engineers, team leaders and supervisors who wish to improve their skills and confidence in report writing and oral presentations.

MODULE 1 - THE TECHNIQUES OF REPORT WRITING

• Effective Communication Skills
• The Definition and Applications of Reporting
• Oral Reports
• Terms of Reference
• Reported Speech
• Style

MODULE 2 - COLLECTING DATA

• Secondary and Primary Reference Sources
• Bibliography
• Collecting and Organizing Information
• Acknowledgement of Sources
• Visual Aids

MODULE 3 - TYPES OF REPORT

• Short Formal Report
• Sections of a Report
• The Memorandum Report
• The Technical Report

MODULE 4 - STRUCTURING REPORTS

• Using Patterns
• Illustrations and Charts
• Titles
• Pre-judgment Reading Blocks
• The Principles of Clear Writing
• Correct Form
• Completion of Written Assignment

MODULE 5 - PRESENTATION SKILLS

• The Importance of Effective Presentation Skills
• The 5 Main Elements of Presentations

MODULE 6 - BASIC PREPARATION

• The Aims and Objectives of the Presentation
• Analyze the Occasion
• Analyze the Audience
• Analyze the Venue
• Parameters of Presentations
• Methods for Arranging Materials
• Visual Aids

MODULE 7 - BUILDING CONFIDENCE

• Non-Verbal Communication
• Voice Projection
• Your Manner
• Opening and Ending
• Timing
• How to overcome ‘nerves’

MODULE 8 - PREPARATION FOR ASSIGNMENT

• Assistance to individual delegates on their Presentation Skills Assignment

MODULE 9 - INDIVIDUAL PRESENTATIONS

•  Delegates present their reports orally
•  Self, peer and tutor assessment and evaluation

MODULE 10 - EVALUATION AND CLOSE OF COURSE

•  Evaluation of course
•  Personal action plan

A variety of methodologies will be used during the course that includes:

·         (30%) Based on Case Studies

·         (30%) Techniques 

·         (30%) Role Play

·         (10%) Concepts

·         Pre-test and Post-test

·         Variety of Learning Methods

·         Lectures

·         Case Studies and Self Questionaires

·         Group Work

·         Discussion

·         Presentation

This rate includes participant’s manual, Hand-Outs, buffet lunch, coffee/tea on arrival, morning & afternoon of each day.

Daily Course Timings:

    08:00 - 08:20       Morning Coffee / Tea

    08:20 - 10:00       First Session

    10:00 - 10:20       Coffee / Tea / Snacks

    10:20 - 12:20       Second Session

    12:20 - 13:30       Lunch Break & Prayer Break

    13:30 - 15:00       Last Session